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Current status of IT classification & compensation restructure (as of May 2019)

The IT restructure implementation is currently on schedule. OFM State HR is working with agencies and institutions to plan for implementation of the IT Professional Structure. The effective date of the new structure is July 1, 2019. 

Current activities

  • The Governor signed the state budget on May 21, 2019.  This budget included the funding for the IT Professional Structure implementation.
  • The last statewide evaluation teams completed IT position description reviews the week of May 13, 2019.
  • State HR initiated a moratorium on May 17, 2019 on any IT position evaluation changes. This provides thirty working days to update the human resource management system with the new IT Professional Structure job classes and pay schedules. This is not a hiring moratorium. The purpose is strictly limited to ensuring positions are systematically transferred to the new structure and employers have time to validate and ensure accurate pay.
  • The IT Professional Structure classification and compensation plan is scheduled for proposed adoption at the June 13, 2019 Director's Meeting for the July 1, 2019 effective date.  Once adopted by the OFM Director, the OFM State Human Resources website will be updated in multiple places to incorporate the information of the new structure.
  • The new and/or revised rules resulting from the new structure were proposed for permanent adoption at the May 9, 2019 Director's Meeting and will be effective July 1, 2019.
  • We have established the statewide IT Professional Structure Coordinator's group. The new ITPS Coordinator role is included in proposed new rules (WAC). This function will be very similar to the current WMS Coordinator. The ITPS Coordinator must be a human resource professional that will serve as the agency’s/higher education institution’s subject matter expert and point of contact for the ITPS. The role of the ITPS Coordinator is to:
    • Act as the liaison between the agency/institution and State Human Resources for matters related to the ITPS.
    • Support the IT Governance Committee.
    • Provide internal training to evaluation committee members.
    • Lead agency/institution ITPS evaluation committee.
  • A statewide workgroup of agency and higher education HR and IT professionals is developing a governance framework for the new IT Professional Structure.  Once the framework for governance is finalized, anticipate the formation of a permanent Governance Committee in the Fall of 2019. 

Classification structure

The new classification structure consists of 12 job families and six levels of work, as represented in the table below. The cells with "x" indicate a level that does not exist in the specific job family. Benefits of this structure are:

  • Aligns with the industry, both in the private and public sectors
  • Flexible (potential to add job families) and sustainable
  • Enhanced career progression — you don’t need to supervise to be promoted through first four levels and can move between job families
  • Ability to benchmark with compensation surveys to identify market competitiveness by family and level
  • Equity across the enterprise

The effective date of the new structure is July 1, 2019.

Job Family

Entry

Journey

Senior/ Specialist

Expert

IT Manager

Senior IT Manager

Application Development

 

 

 

 

   

Customer Support

 

 

 

x

  x

Data Management

 

 

 

 

   

IT Architecture

x

 

 

 

   

IT Business Analyst

 

 

 

 

   

IT Policy and Planning

 

 

 

 

   

IT Project Management

 

 

 

 

   

IT Security

x

 

 

 

   

IT Vendor Management

 

 

 

 

   

Network & Telecommunications

 

 

 

 

   

Quality Assurance

 

 

 

 

   

System Administration

 

 

 

 

   

When will the intial results for positions be final?

These initial results will not become final until the following steps have been completed:

  • Agencies, institutions and State HR have reviewed their results and addressed concerns.
  • Bargaining with the unions has been completed.
  • The collective bargaining package that includes the IT Professional Structure is funded by the Legislature.
  • Formal adoption of the classification and compensation structure by the State HR director has occurred.

Compensation structure

When do we get to see the new compensation structure?

The compensation information effective July 1, 2019 will be posted on the OFM State Human Resources website after official adoption by the OFM Director anticipated by mid-June.

The ITPS salary schedule is in the tentative agreement.  The entire tentative agreement will only become final if it is first determined to be financially feasible by OFM and subsequently funded by the Legislature in the 2019-2021 budgets.

Additional information on the IT Professional Structure:

Interim process

Will my agency/institution be conducting internal evaluations?

Agencies and institutions will conduct their own internal evaluations post July 1, 2019.

What is the purpose of an interim process?

The effective date of the new structure is July 1, 2019. This means that if there are positions changes such as establishments or reallocations that need to be made, they will be done under current rules and procedures. An interim process is being established to ensure that any changes are captured and updated in the proposed new structure to ensure that everything will be current when it goes live. The interim process will not supersede or affect current rules, processes or timeframes.

The goal here is to avoid the need to re-write and re-evaluate all IT position descriptions as we get closer to the anticipated implementation date. Once new positions are established or reallocations are completed under the current structure, they will be submitted through the established quarterly review process. Teams of trained HR and IT evaluators will conduct evaluations on IT position descriptions and the results will be captured in the IT Position Evaluation Tool and communicated to the agency or institution. Positions will have “dual citizenship” — allocated placement in the current structure and evaluated placement in the proposed new structure.

HR/IT Advisory Committee

An HR/IT Advisory Committee has been formed to advise OFM on policy decisions for implementation of the new IT structure. The committee is composed of HR managers and CIOs from 20 organizations and OFM (Class & Comp, Rules, Labor Relations) staff, including the OFM deputy director. The committee has representatives from general government and higher education as well as large and small organizations. It meets monthly.

Questions?

Send us any questions you have via this online survey. While we won’t be able to respond directly, or may not be able to answer your question specifically, we’ll answer common questions here on the website as the implementation progresses.

Publication Date
Tuesday, May 21, 2019