State of Washington Classified Job Specification
ADMINISTRATIVE ASSISTANT 5
Principal assistant for administrative matters to a departmental head, agency director, or the head of a major subdivision of a major State agency. Accomplishes varied and complex projects; makes decisions and acts for supervisor in administrative matters.
Prepares correspondence for supervisor; exercises signature authority on administrative matters;
Supervises administrative, investigative, or research personnel;
Conducts or supervises the preparation of comprehensive studies on major projects within the agency;
Coordinates major policy matters and agency programs within the agency and with other State, Federal, or local agencies;
Represents supervisor at meetings, conferences, and conventions; speaks for him/her on agency matters; attends civic functions on behalf of agency;
Addresses public groups on departmental functions and policies; answers questions regarding the operation of the department;
Investigates operating methods and procedures employed in various agency functional areas and develops improved methods where indicated;
Receives and confers with official visitors and the public; meets with representatives of government or private interest groups;
Serves as liaison officer with the Governor's Office concerning public complaints or problems; investigates complaints;
Performs other work as required.
Knowledge and Abilities
Knowledge of: State government organization and administrative procedures; Federal and local government functions; office methods and procedures; research methods and data collection; State and agency functional and personnel policies.
Ability to: speak before groups effectively; compile written reports; obtain the cooperation of other departments and other government agencies; work effectively with others.
There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.
One year as an Administrative Assistant 4
Two years as an Administrative Assistant 3
A Bachelor's degree in business administration, public administration or closely allied field; three years of administrative or supervisory experience
Additional qualifying experience may substitute for education on a year-for-year basis.
Graduate study may substitute for up to two years of experience on a year-for- year basis.
Class Specification History
New class: July 1, 1968
Code number change: July 1, 1969
Revised minimum qualifications: October 12, 1973
Revised minimum qualifications: April 18, 1974