See Events Coordinator 1.

Positions at this level work independently and follow generally defined methods to perform assigned activities. Incumbents typically provide detail support services for single-day conferences, seminars, and workshops. Incumbents review events and services to be provided for compliance with applicable laws, regulations, and policies; have financial responsibility for contracts negotiated and fees charged; and represent conference services to outside organizations and the community. Incumbents assist higher level staff with longer, more detailed multi-day events.

Reviews events and services to be provided for compliance with applicable laws, regulations, and policies;  

Provides information regarding details of current or scheduled conferences such as location, registration process, dates, times, and deadlines;  

Prepares, compiles, and assembles printed conference materials, such as brochures, publicity releases, and course materials; arranges for reproduction and mailing of materials;  

Participates in planning sessions by answering questions regarding arrangements, taking notes of sessions, and reminding participants of deadlines;  

Maintains contact with conference sponsors; monitors conference expenses against established budget; monitors established conference timeline;  

Provides on-site coordination of registration such as nametags, packet materials, rosters, and program evaluation forms; assures that physical details such as furniture arrangements are completed and that supplies and media equipment are ready;  

Receives calls after hours to resolve problems that arise with events;  

Arranges for tours and special events connected with conferences;

Composes and types memoranda and correspondence to speakers, conference participants, site personnel, and others involved with conferences;  

Prepares purchase requisitions, travel vouchers, and conference agreements; arranges for payment of speakers; orders supplies;  

May occasionally coordinate support service for repeated or routine multi-day events;  

May supervise lower level staff; 

Performs other work as required.

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position. 

contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry.  

OR

Equivalent education/experience.