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State of Washington Classified Job Specification

CONTRACTS SPECIALIST 1

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CONTRACTS SPECIALIST 1
144F
Category: Financial Services

Definition

Performs the first level of professional contract administration work with responsibility in the administration of routine contracts, interagency agreements, leases and letters of understanding to provide or obtain services or goods for the agency.

Typical Work

Following State and agency regulations and guidelines, develops, negotiates, and administers contracts with other State agencies, federal agencies, and private vendors for goods, services, and project funding; 

Initiates competitive bid projects; develops specifications and terms; initiates advertising for bids; provides for receipt, processing, and award of contracts; 

Obtains signatures of parties to agreements or signatures of authorized agents; develops and maintains a list of authorized contract signatories; coordinates terminations of agreements and contracts; 

Reviews performance and evaluates compliance with terms of contracts; identifies areas of non‑compliance requiring correction; 

Advises departmental divisions and staff members on procedures involved in contracting for goods or services; 

Coordinates with the Office of the Attorney General and with representatives of other State agencies on contract requirements and procedures; 

Performs other duties as required.

Knowledge and Abilities

Knowledge of:  State and federal laws and regulations governing contracts and agreements, contracts principles, theory, and application; contracts terminology and development; contracts practices and procedures. 

Ability to: write effectively; represent the agency in coordination and negotiation with other governmental agencies and private industry; recognize desirable contract terms and provisions; identify areas and incidents of non‑compliance with existing contracts.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

A Bachelor's degree involving major study in business administration, public administration, business law, commerce, economics, mathematics, statistics, or closely allied field

AND

One year of experience in negotiating, administering, or terminating contracts, contract property management, contract cost or price analysis, or contract compliance administration. 

Additional qualifying experience may be substituted, year for year, for the education. 

A Master's degree in one of the above academic disciplines may be substituted for the experience. 

A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for the experience and education.

Class Specification History

New class Effective March 26, 1976
Revised April 13, 1979 Revises minimum qualifications
New class code: (formerly 46790) effective July 1, 2007
Revised DQs effective July 13, 2012

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