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10.60 Miscellaneous Travel Expenses |
10.60.10
January 1, 2018 |
What types of miscellaneous travel costs are reimbursable? |
Miscellaneous travel expenses essential to the transaction of official state business are reimbursable to the traveler. Reimbursable expenses include, but are not limited to:
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10.60.20May 1, 1999 |
Bill expenses greater than $50 to the agency whenever possible |
10.60.20.a |
Whenever possible, the traveler should not pay for motor vehicle rentals, registration fees, rental of rooms for official state business, and other miscellaneous travel expenses in excess of $50. The traveler should request the vendor of the services to bill the agency in accordance with prescribed purchasing requirements (also refer to Subsections 10.80.50 and 10.80.55). |
10.60.30May 1, 1999 |
Costs for personal care attendant services may be reimbursed |
The cost of personal care attendant services required by disabled travelers in order for them to travel will be allowed as a miscellaneous travel expense. Such costs may include fees and travel expenses of the attendant. The agency head or authorized designee sets the maximum reimbursement for such costs as part of the agency's required system for management and control over travel (refer to Subsection 10.10.10). |
10.60.40
July 1, 2011 |
Charges by airlines on international flights |
As part of their system for management and control of travel related costs (refer to Subsection 10.10.10), agencies are required to define the circumstances under which charges assessed by airlines on international flights are reimbursable as miscellaneous travel expenses (examples include baggage fees or seat assignment fees). |
10.60.50
October 1, 2016 |
State vehicle use of Good To Go! passes |
10.60.50.a | Agencies should use Good To Go! passes on state vehicles when it makes good business sense to do so. Factors that should be considered include:
Agencies should actively manage/monitor their Good To Go! account. When replenishing the account, agencies should not exceed one month’s estimated usage and may not auto-replenish accounts. To avoid higher toll rates and fees associated with toll billings, agencies should maintain a positive balance in their Good To Go! account. For further information about Good To Go!, refer to the Washington State Department of Transportation’s website at: |
10.60.50.b | Use of High Occupancy Toll or Express Toll lanes in state vehicles. Except as otherwise authorized in law or regulation, state owned vehicles shall utilize the High Occupancy Toll (HOT) or Express Toll lanes only when they meet the posted high occupancy vehicle (HOV) requirement. If the state vehicle is equipped with a Good To Go! pass, a pass disabling device must be used. The Washington State Department of Transportation (WSDOT) maintenance vehicles servicing the corridor are exempt from the posted HOV requirement. For further information about tolling, refer to WSDOT’s website at: http://www.wsdot.wa.gov/Tolling/. |