SUBSECTION 7.1.1.1
MANDATORY STATEWIDE CODES

7.1.1.1.1

Purpose and Scope

Effective Date:

July 1, 1998

The purposes of the standard and uniform charts of accounts for agency, general ledger, account, appropriation, object, sub-object, and revenue source codes are to:

• Provide conformity and a uniform means for comparing and analyzing assets, liabilities, fund equity, revenues, and expenses between agencies.

• Provide for a common and uniform understanding of the mandatory codes, their concept, and structure.

• Enable the preparation of the state's combined annual financial statements and schedules.

7.1.1.1.2

Code Approval

Effective Date:

July 1, 1998

Use of any mandatory codes other than those authorized in this chapter must be approved in writing by the Director or an authorized designee of the Office of Financial Management (OFM).

7.1.1.1.3

Application

Effective Date:

July 1, 1998

7.1.1.1.3.a

Agency Codes - Used for the identification of state agencies. See Section 7.2.1 for the authorized statewide agency codes.

7.1.1.1.3.b

Account Codes - Used to identify the accounting entity against which the transaction is to be charged. See Section 7.2.2 for the authorized statewide account codes.

7.1.1.1.3.c

General Ledger Account Codes - Used to classify in summary form all transactions of an accounting entity. For internal purposes agencies may further refine the general ledger account codes; however, such refinements are to be converted back to the authorized statewide general ledger account codes before submission to OFM. See Section 7.2.3 for the authorized statewide general ledger account codes.

7.1.1.1.3.d

Appropriation Codes - Used to identify each legislative authorization. Appropriation codes are assigned specifically for an agency each biennium by OFM. Appropriation codes are three (3) digits, see Section 7.2.4 for the authorized appropriation type codes, appropriation character codes, and operating and capital appropriation code ranges.

7.1.1.1.3.e

Program Codes - Generally agency designated codes used to identify the major activities or functions within a single agency; however, there are a limited number of mandatory statewide codes used to identify special functions. See Section 7.2.5 for the authorized statewide program codes.

7.1.1.1.3.f

Object/Sub-Object Codes - Used to classify expenditures. See Section 7.2.6 for the authorized statewide object/sub-object codes.

7.1.1.1.3.g

Revenue Source Codes - Used to identify the original category from which revenue is derived. See Section 7.2.7 for the authorized statewide revenue source codes.