SUBSECTION 6.2.2.2 ADDITIONAL PROCEDURES FOR PROPRIETARY FUNDS

6.2.2.2.1

Sales

Effective Date:

July 1, 1991

6.2.2.2.1.a	Printed standard price lists should be used and should be reviewed and approved periodically by an authorized person.
6.2.2.2.1.b	Written orders from customers are to be required, when appropriate.
6.2.2.2.1.c	Sales invoices and credit memos are to be pre-numbered.
6.2.2.2.1.d	Invoice computations are to be checked by a person other than the preparer.
6.2.2.2.1.e	The numerical sequence of sales invoices and credit memos are to be accounted for periodically and the monthly credits to sales are to be reconciled with charges to accounts receivable.
6.2.2.2.1.f	Over-the-counter cash sales are to be controlled by a cashiering system which generates a sequentially numbered transaction log and a customer receipt. Both documents are to indicate mode of payment, such as cash, check, etc. Total documented receipts by mode of payment are to be balanced daily to total cash, checks, etc. collected.
6.2.2.2.1.g	Customer complaints are to be handled independently of the sales departments.
6.2.2.2.1.h	Discounts taken by customers are to be checked for propriety. Discounts taken by customers which are not qualified are to be added to their next billing.
6.2.2.2.1.i	Sales returns receiving reports are to be prepared for all sales returns.
6.2.2.2.1.j	Quantities listed on credit memos are to be compared with receiving reports.
6.2.2.2.1.k	Prices on credit memos are to be compared with prices on sales invoices covering merchandise returned.