SUBSECTION 4.3.8.2
ROLES AND RESPONSIBLILITIES IN THE SINGLE AUDIT PROCESS

4.3.8.2.1

Office of Financial Management

Effective Date:

Mar. 1, 1999

4.3.8.2.1.a

Prescribe statewide policies and procedures to ensure that agencies and institutions of the State, administering or expending federal assistance, meet the requirements of the Single Audit Act and Circular A-133.

4.3.8.2.1.b

Act as the auditee for the statewide Single Audit of Washington.

4.3.8.2.1.c

Collect the necessary information to prepare the statewide Data Collection Form and submit it to the federal clearinghouse.

4.3.8.2.1.d

Prepare and submit the annual, statewide Reporting Package to the federal clearinghouse consisting of:

• The statewide financial statements including the Schedule of Expenditures of Federal Awards;

• The Summary Schedule of Prior Audit Findings; and

• The statewide Corrective Action Plan

4.3.8.2.1.e

Work with the Office of State Auditor to ensure that Single Audit requirements are met, particularly the inclusion of the Auditor’s report(s) in the Reporting Package.

4.3.8.2.1.f

Maintain the Audit Tracking System (OATS) to provide information on the resolution of all findings contained in audits of state agencies and institutions.

4.3.8.2.2

Office of State Auditor

Effective Date:

Mar. 1, 1999

4.3.8.2.2.a

Conduct an annual statewide single audit. The audit to be conducted in accordance with Governmental Auditing Standards.

4.3.8.2.2.b

Ensure that audit satisfies Single Audit Act and OMB Circular A-133 requirements regarding:

• Financial Statements;

• Internal Control;

• Compliance with laws, regulations and provisions of contract and grant agreements; and

• Audit follow-up on prior audit findings.

4.3.8.2.2.c

Establish dollar threshold to distinguish between Type A and Type B federal programs per Circular A-133.

4.3.8.2.2.d

Perform risk assessments of federal programs as required.

4.3.8.2.2.e

Identify major federal programs.

4.3.8.2.2.f

Complete and sign applicable sections of Data Collection Form.

4.3.8.2.2.g

Prepare and submit the auditor’s report(s) as defined in Circular A-133.

4.3.8.2.3

State Agency or Institution Administering or Expending Federal Awards

Effective Date:

Mar. 1, 1999

4.3.8.2.3.a

Identify, account for, and report all expenditures of federal awards in accordance with laws, regulations, contract and grant agreements, and requirements included in this and other sections of the OFM, Financial and Administrative, Policies, Regulations and Procedures manual.

4.3.8.2.3.b

Provide year-end, certified, federal financial data per requirements included in Part 5, Chapter 2.

4.3.8.2.3.c

Prepare a corrective plan, in the format specified in Subsection 4.3.8.5.3, to address each agency audit finding and forward such plan(s) to OFM within 30 days after issue date of the agency audit. Each agency or institution is also required to provide additional annual updating information on Form I as specified in Subsection 5.1.3.1.10.

4.3.8.2.3.d

If acting as a pass-through entity, refer to Subsection 4.3.8.4.1 for list of responsibilities.