SUBSECTION 4.2.4.4
ALLOWABLE COSTS

4.2.4.4.1

Common Carrier

Effective Date:

Sept. 1, 1998

Allowable moving costs are:

4.2.4.4.1.a

The cost of moving up to 15,000 pounds of household goods, including a reasonable allowance for packing, unpacking, insurance, and if authorized by the agency, up to 60 days storage in transit. Storage may be paid at point of origin, destination point of the move, or both, but shall not exceed a total of 60 days.

4.2.4.4.1.b

Insurance or transit protection costs. The maximum amount of state provided insurance is $75,000 per move while in transit, storage, and delivery to or from the storage place. All adjustments of losses are to be based upon the replacement value of the items claimed. Coverage in excess of $75,000 may be secured at the employee's expense from the employee’s insurance company.

4.2.4.4.1.c

Charges by common carrier for appliance disconnection’s and hookups.

4.2.4.4.2

Rental Equipment

Effective Date:

Sept. 1, 1998

Allowable moving costs and required procedures are:

4.2.4.4.2.a

If the employee estimates that the truck or trailer rental costs for a move will be less than $8,000, competitive bids are not required. The employee is to select the rental unit, pay the rental, and submit the receipt directly to the agency for reimbursement. It is not necessary for the agency to submit the receipt to the Department of General Administration (GA), Office of State Procurement.

4.2.4.4.2.b

If the employee estimates that the truck or trailer rental costs will be $8,000 or more, the employee is to obtain three competitive bids. Reimbursement to the employee is to be at the rate of the lowest bid. Prior to reimbursement, copies of the bids and the receipt are to be submitted to the Office of State Procurement for approval.

4.2.4.4.2.c

Allowable moving costs may include a mileage allowance for towing a trailer by personal automobile and is to be paid at the standard mileage rate.

4.2.4.4.2.d

Transit insurance cannot be provided by the Office of State Procurement for household goods moved by the employee in a rental truck or trailer. The employee may secure and be reimbursed for transit insurance up to a maximum of $75,000 coverage on such household goods.

4.2.4.4.2.e

The maximum allowable moving costs may not exceed the cost of moving a maximum of 15,000 pounds of household goods between the same origin and destination points by common carrier.

4.2.4.4.3

State-Owned Motor Vehicles

Effective Date:

Sept. 1, 1998

4.2.4.4.3.a

It is the responsibility of the agency to provide an experienced truck driver when the employee does not have adequate truck driving experience. The driver of the state-owned vehicle is to possess a valid driver's license.

4.2.4.4.3.b

Reimbursement for containers, time spent packing, moving the household goods to the new location, and unpacking is to be at the discretion of the agency.

4.2.4.4.3.c

Transit insurance cannot be provided by the Office of State Procurement for goods moved by employees in state-owned motor vehicles. The employee may secure and be reimbursed for transit insurance up to a maximum of $75,000 coverage on the employee's household goods.

4.2.4.4.4

Mobile Home Moves

Effective Date:

Sept. 1, 1998

4.2.4.4.4.a

Allowable moving expenses may be paid for a mobile home which is the primary residence of the employee, provided the move is not within the same metropolitan area. Allowable moving costs are:

• The cost of having the mobile home moved by a professional mover and set up at the new location. This may include a combination of costs resulting from moving household goods by common or other carrier and moving the mobile home by a professional mover.

• Packing of contents of the mobile home and normal preparation of the mobile home for the over-the-road movement.

4.2.4.4.4.b

Transit insurance cannot be provided by the Office of State Procurement for mobile home moves. The employee may secure and be reimbursed for transit insurance up to a maximum of $75,000 coverage.

4.2.4.4.4.c

The maximum allowable moving costs may not exceed the cost of moving a maximum of 15,000 pounds of household goods between the same origin and destination points by common carrier.

4.2.4.4.4.d

Refer to Subsection 4.2.4.2.2.a for specific mobile home movement costs which are not allowable.