SUBSECTION 4.2.4.3
QUALIFIED EMPLOYEES

4.2.4.3.1

Transferred Employees

Effective Date:

Sept. 1, 1998

Relocation expenses may be paid to current employees who are being transferred at the request of the agency. However, the agencyis responsible for ensuring that the transfer of a new employee is not used as a means to avoid other aspects of the moving expense regulations.

4.2.4.3.2

New Employees

Effective Date:

Sept. 1, 1998

Any agencymay pay the moving expenses of new permanent employees (i.e., classified, exempt, faculty) who must move to accept state employment, pursuant to mutual agreement with the employee in advance of such employment. If such employee is in a classified service as defined in Chapter 41.06 RCW, no offer or agreement for payment of moving expenses is to be made prior to certification from an eligible register, except through appropriate public announcement by the Department of Personnel or other corresponding personnel agencyas provided by Chapter 41.06 RCW.

4.2.4.3.2.a

The payment of relocation expenses for new employees is normally limited to executive, professional, administrative personnel in supervisory positions, or other personnel having both executive and professional status (Refer to definitions contained in WAC 356-05-165 and WAC 356-05-315).

However, when there is an inability to fill a lower level position, and the filling of the position is essential to carrying out the critical work of an agency, the agencycan pay moving expenses as an aid to filling the position. The requesting agencydirector is accountable for the action and required to have appropriate documentation.

The documentation should include:

• Prior recruiting efforts made to fill the position.

• The number of candidates available.

• Salary differences between the state position and comparable positions in industry or other states.

• The distance the applicant needs to move in order to accept state employment.

• Other related evidence which supports the need to pay moving expenses.

• The critical nature of the work, and

• The financial ability of the agencyto pay the moving expenses.

4.2.4.3.2.b

If a new employee terminates or causes termination of his/her employment with the state within one year of the date of employment, the state shall be entitled to reimbursement for the moving costs which have been paid and may withhold such sum as necessary therefor from any amounts due the employee. (RCW 43.03.120)