SUBSECTION 2.2.1.1
GENERAL

2.2.1.1.1

General

Effective Date:

Sept. 1, 1998

2.2.1.1.1.a

This subsection describes the accounting procedures associated with the budgetary policies in Part 1 of this manual. This subsection applies to budgeted accounts only. Budgeted accounts are those which are appropriated by the Legislature and those which are not appropriated but have expenditures controlled through the allotment process.

2.2.1.1.1.b

Agencies are required to record transactions in the state’s accounting records for legislative appropriations (original and supplemental), unanticipated receipts allotments, expenditure allotments, estimated revenues, and reserves based on transactions approved by the Office of Financial Management (OFM).

2.2.1.1.1.c

Agencies are to submit their proposed allotment plan to OFM by using either APS (Allotment Preparation System) or TAPS (The Allotment Preparation System). After approval by OFM, the entries illustrated in Section 2.2.1.2 are automatically generated by APS or TAPS, and are recorded in the Agency Financial Reporting System (AFRS).

Refer to Section 2.2.3.8.2 of this manual for illustrations of budgetary entries to record and close encumbrances.

2.2.1.1.2

Encumbrances

Effective Date:

Sept. 1, 1998

Refer to Section 2.2.3.8.2 of this manual for illustrations of budgetary entries to record and close encumbrances.