To record cash revenues earned and received during the fiscal year (between July 1 and June 30) and deposited in the State Treasury (for treasury accounts) or a local bank account (for local accounts) by June 30. Refer to Subsections 85.20.10 and 90.20.10.

To record cash revenues earned and received by June 30 and recorded by the AFRS June cut-off, but not deposited/receipted in the State Treasury (for treasury accounts) or a local bank account (for local accounts) by June 30.

To record material prior period adjustments to beginning real account balances (equity). These entries have the effect of adjusting beginning fund balance/equity. Submit these entries to the OFM Accounting Consultant assigned to the agency for approval and entry. Full footnote disclosure must accompany these adjustments. Refer to Subsection 90.20.15.

To record immaterial prior period adjustments.

To record material prior period adjustments to the Subsidiary Accounts, debit and credit adjustments are offset to GL Code 9910 "Current Period Clearing Account (Subsidiary Accounts Only)."

For purposes of this example, assume that an agency discovers that $5.0 million of equipment, with associated allowance for depreciation of $4.4 million, remains in the Capital Assets Subsidiary Account (Account 997) long after the equipment has become obsolete and effectively retired.

Note: The ending balance in GL Code 9910 should be zero.

To record revenues earned but not received by June 30. Refer to Subsection 90.20.20.

To record receipt of accrued revenues in the ensuing fiscal year and deposit in the State Treasury (for treasury accounts) or a local bank account (for local accounts).

Note: For revenue accrued at the end of the first fiscal year of the biennium, this entry is accompanied by a reversal of the accrued revenue- debit GL Code 3205, credit GL Code 3210.

To record a receivable for revenues which meets the asset recognition criteria but does not meet the revenue recognition criteria and is not expected to be collected until after the concluding fiscal year. Refer to Subsection 90.20.20.b.

Refer to Subsection 85.36.20 for information on payment methods available to state agencies.

To record cash expenditures/expenses for goods and services received and paid for during the fiscal year (prior to June 30). Refer to Subsection 90.20.10.

To record the accrual of actual expenditures/expenses for goods and services received but not paid for by June 30. Refer to Subsections 90.20.25 through 90.20.40.

To record payment of accrued expenditures/expenses in the ensuing fiscal year.

This entry is system generated in AFRS agencies when using payment-producing transaction codes:

Note: For expenditures charged to a biennial expenditure authority accrued at the end of the first fiscal year of the biennium, this entry is accompanied by a reversal of the accrued expenditure - debit GL Code 6510, credit GL Code 6505.

To record the accrual of estimated expenditures/expenses for goods and services received but not paid for by June 30. Usually the invoice has not been received by July 31. Estimated expenditures/expenses may also be items for which you anticipate an invoice amount based upon expenditure trend information, such as regular quarterly invoices. The final entry in this example shows how to reverse an unliquidated estimated accrual that is not expected to be liquidated. Refer to Subsection 90.20.45. (For continuing expenditure authority, estimated accruals are recorded in GL Code 6505.) Refer to Subsections 90.20.30 through 90.20.40 and 90.20.55.

To record encumbrances for budgeted accounts during the fiscal year. Refer to Section 85.30 and Subsections 90.20.25 through 90.20.40.

To record liquidations of encumbrances for budgeted accounts when paid or accrued.

To record the end-of-biennium capital appropriation encumbrances for projects that have been reappropriated in the ensuing biennium. Refer to Subsection 90.20.40.d.

To record an interagency reimbursement received by a budgeted proprietary fund type account for salaries and benefits during the fiscal year. (Refer to Subsections 85.90.60.b, 85.95.60 and 90.20.70.b.)

To record an interagency reimbursement received by a non-budgeted proprietary fund type account during the fiscal year.

To record an interagency reimbursement received by accounts other than proprietary fund type accounts for salaries and benefits during the fiscal year.

To record an intra-agency reimbursement received by a budgeted proprietary fund type account for salaries and benefits during the fiscal year. (Refer to Subsections 85.90.60.a, 85.95.50, and 90.20.70.b.)

To record an intra-agency reimbursement received by a non-budgeted proprietary fund type account during the fiscal year.

To record an intra-agency reimbursement received by accounts other than proprietary fund type accounts for salaries and benefits during the fiscal year.