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state seal Chapter 10 - Travel

10.10 Travel Management Requirements and Restrictions
10.10.05 Who must comply with these policies? June 7, 2012
10.10.10 Agency responsibilities Jan. 1, 2004
10.10.15 Responsibilities of travelers July 1, 2000
10.10.20 These criteria must be used for selecting and approving travel Oct. 1, 2005
10.10.25 Implement alternatives to travel Jan. 1, 2004
10.10.30 Considerations when placing an employee in travel status May 1, 1999
10.10.35 Ensure the health and safety of travelers July 1, 2014
10.10.40 Comply with the Americans with Disabilities Act July 1, 2000
10.10.45 Use of the State Charge Card system, when required, to purchase travel Jan. 1, 2012
10.10.50 Prior authorization for travel may be required July 1, 2011
10.10.55 Scheduling meetings, conferences, conventions and training sessions July 1, 2011

10.20 Travel Reimbursement Principles
10.20.10 What types of travel costs are eligible for reimbursement? Oct. 1, 2002
10.20.20 What types of travel costs cannot be reimbursed? July 1, 2009
10.20.30 Reimbursement for meals and lodging shall not exceed
the maximum allowable per diem rate
July 1, 2000
10.20.40 How travel for the convenience of the traveler affects reimbursement May 1, 1999
10.20.50 Leave of absence during travel Oct. 1, 2002
10.20.60 Agencies need to develop policies for non-state
reimbursement of state travel
Oct. 1, 2001

10.30 Lodging
10.30.10 What is the basis for reimbursing lodging costs? July 1, 2014
10.30.20 Exceptions to the maximum allowable lodging rates Oct. 1, 2005
10.30.25 Lodging for state employees meetings, conferences, conventions and training sessions July 1, 2000
10.30.30 What types of lodging costs are reimbursable? July 1, 2000
10.30.40 Certain lodging costs cannot be reimbursed July 1, 2000
10.30.50 Lodging expenses for the normal return night may be
reimbursed in certain situations
May 1, 1999
10.30.60 How to purchase lodging accommodations Oct. 1, 2006
10.30.70 Using a travel trailer or camper May 1, 1999

10.40 Meals
10.40.10 What is the basis for reimbursing meal costs? May 1, 1999
10.40.20 Exceptions to the meal allowances July 1, 2014
10.40.30 What types of costs are included in meal allowances? Oct. 1, 2002
10.40.40 Certain meal costs cannot be reimbursed July 1, 2000
10.40.50 When may a traveler be reimbursed for meal costs? July 1, 2014
10.40.55 Meal reimbursement rate Oct. 1, 2005
10.40.60 Taxation of meal payments Oct. 1, 2004

10.50 Travel Arrangements and Reimbursements
10.50.10 What types of transportation costs are reimbursable? May 1, 1999
10.50.20 Reimbursement for privately-owned motor vehicle use Oct. 1, 2001
10.50.25 Restrictions on reimbursement for privately-owned motor
vehicle use
Oct. 1, 2007
10.50.35 Restrictions and requirements on rental motor vehicle use Jan. 1, 2012
10.50.40 Agencies may purchase airline and other common carrier
tickets in advance under certain conditions
Jan. 1, 2012
10.50.45 How to purchase air fare Jan. 1, 2012
10.50.50 Airline contracts and limitations on reimbursement Oct. 1, 2013
10.50.55 Criteria and limitations for airport selection May 1, 1999
10.50.65 Limitations on reimbursement for non-air common carrier costs Oct. 1, 2013
10.50.70 How changes in itinerary affect reimbursement Oct. 1, 2002
10.50.75 May the traveler purchase common carrier transportation from personal financial resources? Jan. 1, 2004
10.50.80 Refunds for unused transportation services Jan. 1, 2004

10.60 Miscellaneous Travel Expenses
10.60.10 What types of miscellaneous travel costs are reimbursable? July 1, 2014
10.60.20 Bill expenses greater than $50 to the agency whenever possible May 1, 1999
10.60.30 Costs for personal care attendant services may be reimbursed May 1, 1999
10.60.40 Charges by airlines on international flights July 1, 2011

10.70 Boards, Commissions, or Committees
10.70.00 Travel restricted July 1, 2011
10.70.10 Types of boards, commissions, or committees Jan. 1, 2000
10.70.20 Meal and lodging reimbursement for members serving in an advisory, coordinating, or planning capacity July 1, 2011
10.70.30 Meal and lodging reimbursement for members serving
in a rule-making capacity
July 1, 2011
10.70.40 May lodging taxes be reimbursed? July 1, 2011
10.70.50 Exceptions to the meal reimbursement rates July 1, 2011
10.70.55 Who is authorized to be reimbursed for travel expenses July 1, 2011
10.70.60 How should travel expenses other than meals and lodging be reimbursed? July 1, 2011
10.70.70 Coffee and light refreshments may be served at board, commission, or committee meetings July 1, 2011

10.80 Travel Expense Claims, Payments, Reimbursements and Advances
10.80.10 What is the purpose of the Travel Expense Voucher? Jan. 1, 2000
10.80.20 What are the traveler's responsibilities in completing the Travel Expense Voucher? July 1, 2014
10.80.30 What are the agency responsibilities in reviewing and paying the Travel Expense Voucher costs? Oct. 1, 2001
10.80.40 Receipts and documentation required in support of
Travel Expense Vouchers
Oct. 1, 2005
10.80.50 Miscellaneous supplies exceeding $50 should not be included on the Travel Expense Voucher Jan. 1, 2000
10.80.55 Paying vendors directly for travel costs July 1, 2000
10.80.60 Travel expense advances Oct. 1, 2005
10.80.70 Internal Revenue Service regulations affecting travel expenses and
travel advances
Jan. 1, 2000

10.90 Travel Rates
10.90.10 Reimbursement rates Oct. 1, 2004
10.90.20 Reimbursement rates for lodging, meals, and privately owned vehicle mileage
Jan. 1, 2014

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