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Chapter 10 - Travel |
| 10.10 | Travel Management Requirements and Restrictions |
| 10.10.05 | Who must comply with these policies? | Oct. 1, 2001 |
| 10.10.10 | Agency responsibilities | Jan. 1, 2004 |
| 10.10.15 | Responsibilities of travelers | July 1, 2000 |
| 10.10.20 | These criteria must be used for selecting and approving travel | Oct. 1, 2005 |
| 10.10.25 | Implement alternatives to travel | Jan. 1, 2004 |
| 10.10.30 | Considerations when placing an employee in travel status | May 1, 1999 |
| 10.10.35 | Ensure the health and safety of travelers | July 1, 2000 |
| 10.10.40 | Comply with the Americans with Disabilities Act | July 1, 2000 |
| 10.10.45 | Use of the State Charge Card system, when required, to purchase travel |
Oct. 1, 2007 |
| 10.10.50 | Prior authorization for travel may be required | Oct. 1, 2005 |
| 10.10.55 | Scheduling meetings, conferences, conventions and training sessions | July 1, 2000 |
| 10.20 | Travel Reimbursement Principles |
| 10.20.10 | What types of travel costs are eligible for reimbursement? | Oct. 1, 2002 |
| 10.20.20 | What types of travel costs cannot be reimbursed? | Oct. 1, 2002 |
| 10.20.30 | Reimbursement for meals and lodging shall not exceed the maximum allowable per diem rate |
July 1, 2000 |
| 10.20.40 | How travel for the convenience of the traveler affects reimbursement | May 1, 1999 |
| 10.20.50 | Leave of absence during travel | Oct. 1, 2002 |
| 10.20.60 | Agencies need to develop policies for non-state reimbursement of state travel |
Oct. 1, 2001 |
| 10.30 | Lodging |
| 10.30.10 | What is the basis for reimbursing lodging costs? | July 1, 2000 |
| 10.30.20 | Exceptions to the maximum allowable lodging rates | Oct. 1, 2005 |
| 10.30.25 | Lodging for state employees meetings, conferences, conventions and training sessions | July 1, 2000 |
| 10.30.30 | What types of lodging costs are reimbursable? | July 1, 2000 |
| 10.30.40 | Certain lodging costs cannot be reimbursed | July 1, 2000 |
| 10.30.50 | Lodging expenses for the normal return night may be reimbursed in certain situations |
May 1, 1999 |
| 10.30.60 | How to purchase lodging accommodations | Oct. 1, 2006 |
| 10.30.70 | Using a travel trailer or camper | May 1, 1999 |
| 10.40 | Meals |
| 10.40.10 | What is the basis for reimbursing meal costs? | May 1, 1999 |
| 10.40.20 | Exceptions to the meal allowances | July 1, 2005 |
| 10.40.30 | What types of costs are included in meal allowances? | Oct. 1, 2002 |
| 10.40.40 | Certain meal costs cannot be reimbursed | July 1, 2000 |
| 10.40.50 | When may a traveler be reimbursed for meal costs? | Oct. 1, 2005 |
| 10.40.55 | Meal reimbursement rate | Oct. 1, 2005 |
| 10.40.60 | Taxation of meal payments | Oct. 1, 2004 |
| 10.50 | Travel Arrangements and Reimbursements |
| 10.50.10 | What types of transportation costs are reimbursable? | May 1, 1999 |
| 10.50.20 | Reimbursement for privately-owned motor vehicle use | Oct. 1, 2001 |
| 10.50.25 | Restrictions on reimbursement for privately-owned motor vehicle use |
Oct. 1, 2007 |
| 10.50.35 | Restrictions and requirements on rental motor vehicle use | Oct. 1, 2005 |
| 10.50.40 | Agencies may purchase airline and other common carrier tickets in advance under certain conditions |
Oct. 1, 2007 |
| 10.50.45 | How to purchase air fare | Jan. 1, 2004 |
| 10.50.50 | Airline contracts and limitations on reimbursement | Oct. 1, 2005 |
| 10.50.55 | Criteria and limitations for airport selection | May 1, 1999 |
| 10.50.65 | Limitations on reimbursement for non-air common carrier costs | Oct. 1, 2002 |
| 10.50.70 | How changes in itinerary affect reimbursement | Oct. 1, 2002 |
| 10.50.75 | May the traveler purchase common carrier transportation from personal financial resources? | Jan. 1, 2004 |
| 10.50.80 | Refunds for unused transportation services | Jan. 1, 2004 |
| 10.60 | Miscellaneous Travel Expenses |
| 10.60.10 | What types of miscellaneous travel costs are reimbursable? | Oct. 1, 2001 |
| 10.60.20 | Bill expenses greater than $50 to the agency whenever possible | May 1, 1999 |
| 10.60.30 | Costs for personal care attendant services may be reimbursed | May 1, 1999 |
| 10.70 | Boards, Commissions, or Committees |
| 10.70.10 | Types of boards, commissions, or committees | Jan. 1, 2000 |
| 10.70.20 | Meal and lodging reimbursement for members serving in an advisory, coordinating, or planning capacity | July 1, 2004 |
| 10.70.30 | Meal and lodging reimbursement for members serving in a rule-making capacity |
June 1, 2004 |
| 10.70.40 | May lodging taxes be reimbursed? | Jan. 1, 2000 |
| 10.70.50 | Exceptions to the meal reimbursement rates | July 1, 2000 |
| 10.70.60 | How should travel expenses other than meals and lodging be reimbursed? | Jan. 1, 2000 |
| 10.70.70 | Coffee and light refreshments may be served at board, commission, or committee meetings | Jan. 1, 2000 |
| 10.80 | Travel Expense Claims, Payments, Reimbursements and Advances |
| 10.80.10 | What is the purpose of the Travel Expense Voucher? | Jan. 1, 2000 |
| 10.80.20 | What are the traveler's responsibilities in completing the Travel Expense Voucher? | Jan. 1, 2000 |
| 10.80.30 | What are the agency responsibilities in reviewing and paying the Travel Expense Voucher costs? | Oct. 1, 2001 |
| 10.80.40 | Receipts and documentation required in support of Travel Expense Vouchers |
Oct. 1, 2005 |
| 10.80.50 | Miscellaneous supplies exceeding $50 should not be included on the Travel Expense Voucher | Jan. 1, 2000 |
| 10.80.55 | Paying vendors directly for travel costs | July 1, 2000 |
| 10.80.60 | Travel expense advances | Oct. 1, 2005 |
| 10.80.70 | Internal Revenue Service regulations affecting travel expenses and travel advances |
Jan. 1, 2000 |
| 10.90 | Travel Rates |
| 10.90.10 | Reimbursement rates | Oct. 1, 2004 |
| 10.90.20 | Reimbursement rates for lodging, meals and private vehicle mileage |
Jan. 1, 2008 |