System Definitions

Accounts Receivable System

Solomon (AR) is a detailed system that feeds accounts receivable data to the general ledger within AFRS. Agencies enter all accounts receivable information into the AR system, i.e. billings to vendors and money received. The system then electronically updates the balances in the general ledger. This system contains all the details to the accounts receivable.

AD Hoc Tool

Ad Hoc is a complementary tool in Enterprise Reporting which allows users access to statewide financial data and data from other OFM business applications over the intranet or Internet.  It provides querying, reporting, and analysis capabilities in a single tool.

AFRS CD-ROM

AFRS CD-ROM captures all the AFRS monthly requested reports and customers may view and/or print reports via the CD which contains all necessary software. Agency may load the CD onto the central server to be accessed by multiple users at the same time.

AFRS Data Distribution System (ADDS)

ADDS is a system that agencies can use to receive data from AFRS. ADDS is a process that takes an agency's financial data, reformats the data and then delivers the data on the Department of Information Services mainframe. The agency can then download, store, and manage the data. In addition, the agency can build their customized queries and reports. It is one of several reporting capabilities offered by OFM's Statewide Financial Systems. See other reporting capability in ENTERPRISE REPORTING.


ADDS Strategy for the Biennium 07-09:

  • Continue to support ADDS "as is"

  • No expansion of user base

  • Assess how current agencies are using ADDS

ADDS Strategy for the Long-Term:

  • Develop strategy for meeting agencies' needs using a more flexible solution

Agency Financial Reporting System (AFRS)

AFRS is the state-owned accounting system used by all state agencies and higher-education institutions in the state of Washington.  AFRS is a legacy mainframe financial system that has been in production for over 25 years. The system performs all aspects of the accounting process: the general ledger, accounts receivable, accounts payable, balance sheets, etc.  Accounting information is updated daily by most users of the system. 

Budget and Allotment Support System (BASS)

BASS is a program that provides OFM and agencies with tools and services to support the budget, allotment and monitoring processes for the State of Washington.  The major systems the BASS program includes are the following:  Budget Development System (BDS), Capital Budget System (CBS), Performance Measure Tracking System (PMTS), Salary Projection System (SPS), The Allotment System (TALS), and Version Reporting System (VRS).

Budget Development System (BDS)

BDS allows development of the agency's operating and transportation budget requests on-line. BDS supports multiple budget versions so agencies can easily develop various scenarios. Security levels are built in to ensure that only users with the appropriate level of authority have the ability to make changes after records are locked. BDS captures all elements of a budget decision package including expenditure, staffing, and revenue estimates as well as incremental performance changes. Agency budgets can be developed at any level of detail to allow for detailed analysis of requests or translation into allotment data after the budget has been enacted.

Capital Asset Management System (CAMS)

CAMS provides for the control, accounting, and reporting of agency-fixed assets and capital leases. Information entered into the system is compliant with state asset accounting policies and provides the basis for statewide consolidation of fixed asset information to support preparation of state financial statements.

Cost Allocation System (CAS)

CAS is a mainframe product integrated with AFRS. The CAS uses AFRS screens and edits. The CAS creates a fiscal month Cost Allocation plan from user entered AFRS tables. The CAS does not use an indirect rate; the Agency’s direct and overhead expenditures are cost allocated as incurred. Daily all expenditures are cost allocated to Cost Objectives which are State Assistance Programs or Federal Grants.

Capital Budget System (CBS)

CBS allows development of the agency's capital budget request on-line. CBS supports multiple budget versions so agencies can easily develop various scenarios. A project estimation tool is available within the application that calculates the necessary costs for completing a capital project including automatic calculations for inflation factors, taxes, etc. Security levels are built in to ensure that only users with the appropriate level of authority have the ability to make changes after records are locked.

Disbursement Reporting System (DRS)

DRS is a sub-system of AFRS, is a payment history system that provides agencies access to their AFRS payment data. Agency selected data is retained an average of 18 months. This data can be viewed online or through various reporting options. DRS also provides IRS Form 1099-MISC reporting and agency OMWBE reporting capabilities.

Enterprise Reporting

Enterprise Reporting uses the Crystal Enterprise version 10 (CE10) product from Business Objects to allow customers to access, customize, run, email and download Crystal Reports via the intranet and Internet. Enterprise Reporting provides common reporting viewing for a number of OFM applications. Reports currently available are: Financial Reports (FASTRACK), BASS including the Allotment System (TALS) and Performance Measure Tracking System (PMTS) Budget Reports, Travel Voucher System (TVS) Performance Reports, and Disclosure Forms Reports.

Financial Reports

Financial Reports deliver AFRS financial information over the state intranet or Internet via Enterprise Reporting. Requested reports are available within minutes and downloads go directly to a customer's desktop right into their spreadsheet. No more waiting for hard copy reports, no more frustration with the data limitations of hard copy reports, and no more manual re-entry of data into spreadsheets. The financial reports database is updated nightly with detail financial transactions from AFRS and is retained for at least five biennia. Requested reports with account coding filtering capability are available within minutes and are downloadable right into spreadsheets. Customers have many different report templates to choose from several major report categories.

Financial Toolbox

The Financial Toolbox is a web-based application that enables users to prepare transactions on an Excel spreadsheet and send them directly to AFRS with a click of the mouse.  It can be used for recurring payments, cost distributions and many other types of transactions.  The Financial Toolbox allows for immediate notification of the AFRS transactions interfaced by allowing the user to select one of three reports listing these transactions.  This product is offered free of charge to any interested Agency.

Interim Enterprise Contract Management System (IECMS)

iECMS is a web application for tracking the existence and content of all agency contracts. The strength of the iECMS is its versatility in contract reporting and its ease of use in managing agency contracts. Use of the iECMS is limited to fourteen partnering agencies. The life span of this system is expected to be approximately three years. We plan to include all the great features of the iECMS in the new Grants, Contracts, and Loans Management (GCLM) System.

Performance Measurement Tracking System (PMTS)

PMTS provides agencies with a tool to define the agency’s mission, goals, and performance measures. Agency staff can enter estimates for each performance measure and track the actual progress toward the accomplishment of the plan. Data is electronically transferred to the Office of Financial Management for quarterly publication of statewide performance measures.

Salary Projection System (SPS)

SPS provides estimates for salary and benefit needs pertaining to the preparation of allotments, biennial and annual budgets, fiscal note estimates, and Labor Negotiations. Projections include provisions for state increments, new hires, terminations, salary increases, benefit changes, and other time consuming computations.

The Allotment System (TALS)

TALS allows development of the agency’s capital and operating allotment packages on-line.  Supports the allotment development, management, review, reporting, and monitoring needs for state agencies, the Legislature, Office of Financial Management (OFM), and the public.  Agency allotments can be developed at any level of detail to allow for detailed analysis.   Security levels are built in to ensure that only users with the appropriate level of authority have the ability to make changes after records are locked.

Time Management System (TMS)

TMS is a time collection and labor distribution system. TMS collects information from Washington State’s human resource system that is administered at Washington State Department of Personnel.  Within TMS, an employee codes hours for each project worked.  In addition, leave is entered.  TMS then reconciles the total hours input with actual hours during that pay period.  Once reconciled, TMS electronically moves funds through a journal voucher to AFRS.

Travel Voucher System (TVS)

TVS is a system for preparation, approval, and payment of travel reimbursement requests. The system is accessed through the state Intranet or Internet and provides electronic tools to the traveler/preparer, the manager and the fiscal staff. Users are authorized by their agency. The Travel and Expense Management System (TEMS) will replace TVS. Discover more about TEMS at the TEMS project website.

Version Reporting System (VRS)

VRS provides agencies with prompt electronic access to budget versions that are proposed during the budget process. Multiple reports are available from summary to detail levels, and 2 or 3-way version comparisons. VRS saves time and money by allowing instantaneous web-based access to data previously distributed in paper format.