OFM System Directory
Accounts Receivable System (AR)
Solomon (AR) is a detailed system that feeds accounts receivable data to the general ledger within AFRS. Agencies enter all accounts receivable information into the system, i.e. billings to vendors and money received. The system then electronically updates the balances in the general ledger. This system contains all the details to accounts receivable.
AFRS Data Distribution System (ADDS)
ADDS provides financial information from AFRS in a relational database design for downloading to agency servers for internal agency applications. ADDS is continuing to be supported “as is”, and will not be expanding its customer base.
Agency Financial Reporting System (AFRS)
AFRS is the state-owned accounting system used by all state agencies and higher-education institutions in the state of Washington. AFRS is a legacy mainframe financial system that has been in production for over 25 years.
The system performs all aspects of the accounting process: the general ledger, accounts receivable, accounts payable, balance sheets, etc. Accounting information is updated daily by most users of the system.
Budget Development System (BDS)
BDS allows development of the agency's operating and transportation budget requests on-line. BDS supports multiple budget versions so agencies can easily develop various scenarios. Security levels are built in to ensure that only users with the appropriate level of authority have the ability to make changes after records are locked.
BDS captures all elements of a budget decision package including expenditure, staffing, and revenue estimates as well as incremental performance changes. Agency budgets can be developed at any level of detail to allow for detailed analysis of requests or translation into allotment data after the budget has been enacted.
Capital Asset Management System (CAMS)
CAMS provides for the control, accounting, and reporting of agency-fixed assets and capital leases. Information entered into the system is compliant with state asset accounting policies and provides the basis for statewide consolidation of fixed asset information to support preparation of state financial statements.
Capital Budget System (CBS)
CBS allows development of the agency's capital budget request on-line. CBS supports multiple budget versions so agencies can easily develop various scenarios. A project estimation tool is available within the application that calculates the necessary costs for completing a capital project including automatic calculations for inflation factors, taxes, etc. Security levels are built in to ensure that only users with the appropriate level of authority have the ability to make changes after records are locked.
Client Services Contract Database (CSCD)
CSCD is a central statewide database of all client service contracts/contractors that can be used by agencies to better coordinate their contract oversight activities. Agencies provide the data through automated data/extract feeds from agencies with existing databases. For those without a database an interface is provided to enter the information directly into the database.
Constituent Relationship Management System (CRMS)
As a service to the public, the Governor’s Office has installed a Constituent Relationship Management System to assist the staff to store and track inquiries from the public and route to the appropriate responders for resolution. The system is composed of a purchased system (Internet Quorum) that provides the ability to enter information from letters, phone calls, submissions from the website, emails, and in-office contacts. The intake process receives requests for the Governor to provide congratulatory letters for birthdays, retirements, and other honors; to attend meetings and events; submissions of opinions on policy and legislation; and to provide assistance in resolving issues with state agencies.
Cost Allocation System (CAS)
CAS is a mainframe product integrated with AFRS. The CAS uses AFRS screens and edits. The CAS creates a fiscal month Cost Allocation plan from user entered AFRS tables. The CAS does not use an indirect rate; the Agency’s direct and overhead expenditures are cost allocated as incurred. Daily all expenditures are cost allocated to Cost Objectives which are State Assistance Programs or Federal Grants.
DataView
DataView is a SharePoint application used to report agency performance measures that support the GMAP forums.
Disbursement Reporting System (DRS)
DRS is a sub-system of AFRS, is a payment history system that provides agencies access to their AFRS payment data. Agency selected data is retained an average of 18 months. This data can be viewed online or through various reporting options. DRS also provides IRS Form 1099-MISC reporting and agency OMWBE reporting capabilities.
Enterprise Budget Reports
Enterprise Budget Reports deliver reporting information from the different Budget Systems (BDS, CBS, FNS, RPM, SPS, and TALS) over the state intranet or Internet via Enterprise Reporting. Requested reports with various filtering capability are available within minutes and are downloadable right into spreadsheets. Customers have many different report templates to choose from several major report categories.
Enterprise Contract Management System (ECMS)
ECMS is a web application for tracking the existence and content of all agency contracts. The strength of the ECMS is its versatility in contract reporting and its ease of use in managing agency contracts. Use of the ECMS is limited to fourteen partnering agencies. The life span of this system is expected to be approximately three years.
Enterprise Financial Reports
Enterprise Financial Reports deliver AFRS, CAFR, Disclosure Forms, Financial Statements, TEMS and other financial information over the state intranet or Internet via Enterprise Reporting. The financial reports database is updated nightly with detail financial transactions from AFRS and is retained for at least five biennia. Requested reports with account coding filtering capability are available within minutes and are downloadable right into spreadsheets. Customers have many different report templates to choose from several major report categories.
Financial Toolbox
The Financial Toolbox is a web-based application that enables users to prepare transactions on an Excel spreadsheet and send them directly to AFRS with a click of the mouse. It can be used for recurring payments, cost distributions and many other types of transactions.
The Financial Toolbox allows for immediate notification of the AFRS transactions interfaced by allowing the user to select one of three reports listing these transactions. This product is offered free of charge to any interested Agency.
Fiscal Notes System (FNS)
Provides a means to track and submit the fiscal and I-960 impacts by agency for any legislative bill introduced in the Legislature. Also used by agencies to communicate fiscal impact for agency request legislation.
iVos (Claims Management)
iVOS tracks tort claims, incidents, and law suits filed against state of Washington. It processes indemnity payments and costs of defense, provides numerous types of reports, and tracks all fund activities at claim and fund level.
Legislative Monitoring System (LegMon)
LegMon is used by both Budget Division and Policy Division in OFM and in the Governor’s Office to track enrolled bills, departmental requests and selected bills from the Legislature. Allows Budget and Policy staff to monitor deadlines on enrolled bills and departmental requests and produce an analysis of the same for review by the Governor's Office. The system is also used to track selected bills throughout the legislative process.
Legislative Tracking System (LegTrack)
LegTrack monitors legislation using Legislative Service Center data and sending email notices, supports bill analysis and reporting.
OMWBE Monthly Reports
OMWBE Reporting is reporting tool that OMWBE and OFM have jointly worked on to provide OMWBE participation reporting to state agencies based on OWMBE participation reporting guidelines. Over the past year OFM has been developing a new set of OMWBE reports that will be available to agencies through the Enterprise Reporting application. The new OMWBE reports are currently in testing and are anticipated to be available to agencies in the summer of 2010.
The new OMWBE reports provide agencies with a clear summary page with drill down capabilities (second reporting level) to see base level, exception reporting and revised adjusted base along with OMWBE participation percentages by vendor. The new OMWBE reports also include the OMWBE certification number which is a new feature to the OFM OWMBE reports.
Personal Services Contract Database (PSCD)
PSCD is used by all state agencies to electronically file and report to OFM their Personal Services Contracts, and architectural and engineering contracts they award.
PCHEES Data Load (Public Centralized Higher Education Enrollment System - Outcome Data Collection)
PCHEES Data Load is the data collection and validation process for data about enrollment, outcomes, student admission, and completed degrees in Higher Education. This data is used by the HECB, OFM, Legislature and the Education Research Data Center.
PCHEES III (Public Centralized Higher Education Enrollment System III)
PCHEES III is the Higher Education Enrollment data collection at the Unit level. It also provides the reporting system for the Higher Education Enrollment Reports (HEER).
Results through Performance Management System (RPM)
RPM is an Enterprise system containing agency performance measures, descriptions, and tracking amounts.
Salary Projection System (SPS)
SPS provides estimates for salary and benefit needs pertaining to the preparation of allotments, biennial and annual budgets, fiscal note estimates, and Labor Negotiations. Projections include provisions for state increments, new hires, terminations, salary increases, benefit changes, and other time consuming computations.
Statewide Vendor Services (SWVS)
The Washington State Office of Financial Management (OFM) maintains a central vendor file for Washington State agencies to use for processing vendor payments. This allows you, as a vendor, to receive payments from all participating state agencies by direct deposit, the State's preferred method of payment.
The Allotment System (TALS)
TALS allows development of the agency’s capital and operating allotment packages on-line. Supports the allotment development, management, review, reporting, and monitoring needs for state agencies, the Legislature, OFM, and the public. Agency allotments can be developed at any level of detail to allow for detailed analysis. Security levels are built in to ensure that only users with the appropriate level of authority have the ability to make changes after records are locked.
Time Management System (TMS)
TMS is a time collection and labor distribution system. TMS collects information from Washington state’s human resource system that is administered at Washington State Department of Personnel. Within TMS, an employee codes hours for each project worked In addition, leave is entered. TMS then reconciles the total hours input with actual hours during that pay period. Once reconciled, TMS electronically moves funds through a journal voucher to AFRS.
Travel and Expense Management System (TEMS)
TEMS is a system for preparation, approval, and payment of travel reimbursement requests. The system is accessed through the state Intranet or Internet and provides electronic tools to the requestor/preparer, the approver and the fiscal staff. Users are authorized by their agency.
Version Reporting System (VRS)
VRS provides agencies with prompt electronic access to budget versions that are proposed during the budget process. Multiple reports are available from summary to detail levels, and 2 or 3-way version comparisons. VRS saves time and money by allowing instantaneous web-based access to data previously distributed in paper format.
