OFM System Rates and Billing Information

Projected 2009-11 Rates for OFM Information Systems

Effective July 2009:

Agencies now receive a separate invoice for Enterprise Systems. The Enterprise System Fee (ESF) no longer appears on the general AFRS monthly billing invoice. The AFRS billing now contains all other systems usage and reporting costs.

OFM does not anticipate any major software development activities for 2009-11 that would require capitalization according to the federal regulations. Therefore, agencies may use federal funds to pay up to 100% for these services.

If you have any questions, please contact OFM billing at (360) 664-7725.

 

REQUIRED SYSTEMS

Agency Financial Reporting System (AFRS)
Transactions 0.055 Transactions that are processed on a monthly basis. Transactions are each line of coding entered into AFRS by Online Entry or an Interface process.
Regular Warrants 0.460 Regular Warrants that are returned to agencies for matching of remittances & warrants plus any other backup for mailing out or pick up by vendor.
Inserted warrant 0.550 Inserted Warrants are sent to General Administration's Consolidated Mail Services (CMS) who will match the remittance & warrant and stuff into envelopes for mailing out.
EFT payments No Charge Electronic Fund Transfer (EFT) payments are sent directly to a payee's bank.
IAP payment No Charge Inter-Agency Payable (IAP) transfers payment directly between agencies.
Warrant cancellations No Charge Warrants were cancelled when they were not received by the vendor, was a duplicate payment, or Statute of Limitation (SOL).
Report images 0.095 Images that are created so that reports can be produced either in print, Enterprise Output Solution (EOS - fiche's replacement), exchange, or On-Demand. These are similar to an engraving plate that is used to create a printed report.
Report pages 0.042 These are the pages when an actual report is either printed, placed on EOS, exchange or On-Demand.
Report Remote Print 0.026 This is for sending paper reports to a particular remote printer located at an agency.
Report exchange file 0.026 This is for sending a report to the exchange file to be picked up by an agency.
On-Demand Reporting 0.256 This allows agencies the ability to run AFRS reports on an ad hoc basis. (Note: Most of these reports are available in Enterprise Reporting (ER) & should be requested from there to save costs.)
File usage 0.027 File Usage is made up of the rows in various AFRS files & tables that are stored and available in AFRS.

Enterprise Systems Fee (ESF)

This is an allocation based on the relative number of biennial budgeted FTEs per agency. Estimated charges for Biennium 2009-11 are included in this backup spreadsheet for agency's reference.

 

 This fee covers the use of all other OFM financial systems (See detail listing of systems included in ESF.)

OPTIONAL SYSTEMS

Accounts Receivable System (AR)
Documents Processed 0.750 Documents Processed throughout the month.  (Invoices, Credit Memos, & Debit Memos).
AR Customers 0.750 AR Customers who had activity during the month.

Capital Asset Management System (CAMS)
File usage 0.090 File usage is in the records that are stored in CAMS.

Disbursement Reporting System (DRS)
Report images 0.095 Images that are created so that reports can be produced either in print, EOS, exchange, or On-Demand. These are similar to an engraving plate that is used to create a printed report.
Report pages 0.042 These are the pages when an actual report is either printed, placed on EOS, exchange or On-Demand.
Report Remote Print 0.025 This is for sending paper reports to a particular remote printer located at an agency.
Report Exchange File 0.025 This is for sending a report to the exchange file to be picked up by an agency.
Annual IRS 1099 Forms No Charge These are the IRS MISC-1099's that are sent out for purchased services.
File Usage 0.004 File Usage is the records that are stored in DRS. The records consist of lines of coding for payments, journal vouchers, and other documents as designated for extraction into DRS by the agency.

Time Management System (TMS)
File usage 0.750 File Usage is for the records of active employees that are stored in TMS.

Travel & Expense Management System (TEMS)
Reimbursements processed 1.00 These are the Reimbursement Requests that are processed to AFRS.

REPORTING SYSTEMS

AFRS Data Distribution System (ADDS)
Transactions extracted 0.015 These are the transactions that are entered into AFRS for payment, tables, and files.
Operating file download 60.00 This is the cost each time the AFRS Operating File information is downloaded for agencies to pull into their agency specific systems.

AFRS Reports on CD-ROM
Report pages 0.038 These are the pages for the reports captured on the monthly CD.
First CD 15.00 The 1st copy of the computer disc containing all the agencies' AFRS Monthly standard financial reports requested by each agency.
Additional CD 75.00 The additional copy of the monthly CD.